The first you have to do is to make sure that the coordinator (or at least his email) has an account on the Participant Portal. The kind of account needed is an External European Commission Authentication Service (ECAS) account. If the coordinator doesn't have one already, he will receive an email inviting him to create an account. Acting as an advisor (and as and old sys.admin) in this setting, I help the coordinator out, create the credentials for him and pass on the information.
As LEAR it is useful to be associated with all projects in the organisation, also during the negotiations. But EU leave this to the organisations to decide whether this is necessary. For instance, larger RTOs participating in EU projects in the hundreds will probably need to organise this differently. So, the LEAR is not automatically added with a role in the project, even for the host institution. The first thing I do when the coordinator log in (or I log in on their behalf) is therefore to add my self with the Coordinator Contact role in the project.
Now we are all set, and ready to start the real work. One of the first things to check is whether all the participants in the project have their legal status validated. In particular, if someone new participated (without a PIC or self-registered for a PIC during the submission), there will be important things to sort out. More on this and other issues in the next post.
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